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Privacy Policy

Dog Breed Registry · Last updated: September 2026

This Privacy Policy explains how Dog Breed Registry ("we", "us", "our") collects, uses, and protects your personal data when you use dogbreedregistry.com ("the Service").

We are committed to protecting your privacy and complying with applicable data protection law, including the UK GDPR, the Data Protection Act 2018, and the EU GDPR where applicable.

1. Who We Are

Dog Breed Registry is operated as an independent platform accessible at dogbreedregistry.com. For data protection enquiries, contact us at dogbreedregistry@gmail.com.

2. What Data We Collect

Account data

  • Email address
  • Password (stored in encrypted form — we never see it in plain text)
  • Account creation date

Profile and registry data

  • Dog names, breeds, dates of birth, pedigree records, photos, and other information you choose to add
  • Kennel names, locations, and descriptions you create
  • Litter records, marketplace listings, and event posts you publish

Payment data

  • If you pay by card, payment is processed by Stripe. We do not store your card number — Stripe handles this under their own PCI-compliant systems.
  • If you pay by cryptocurrency, we store your transaction hash for verification purposes only.

Usage data

  • IP address, browser type, pages visited, and timestamps — collected automatically for security and performance purposes.

Communications

  • Emails you send to us at our contact address.

3. How We Use Your Data

We use your data to:

  • Create and maintain your account
  • Provide the registry, pedigree, marketplace, and community features
  • Process subscription payments
  • Send transactional emails (account confirmation, password reset)
  • Detect and prevent fraud or abuse
  • Comply with legal obligations

We do not use your data for advertising. We do not sell your data to third parties.

4. What We Share

Service providers. We share data with the following trusted third parties to operate the Service:

  • Supabase — database and authentication hosting
  • Vercel — website hosting
  • Stripe — payment processing
  • Google (Gmail) — transactional email delivery

All providers are contractually bound to protect your data and use it only for the purposes we specify.

Legal requirements. We may disclose your data if required to do so by law or in response to valid legal process.

We do not share your data with anyone else.

5. Public Content

Content you choose to make public — including dog profiles, pedigrees, litter posts, marketplace listings, events, and community posts — is visible to all visitors of the Service, including those without accounts.

Photos you upload and descriptions you write may be indexed by search engines.

6. Data Retention

  • Account data is retained for as long as your account exists and for up to 2 years after deletion, to comply with legal obligations.
  • Payment records are retained for 7 years as required by financial regulations.
  • Registry data (dog and pedigree records) may be retained in anonymised or de-identified form after account deletion to preserve the integrity of the registry.

7. Your Rights

Under UK and EU GDPR, you have the right to:

  • Access the personal data we hold about you
  • Correct inaccurate data
  • Delete your account and associated personal data
  • Restrict or object to certain processing
  • Data portability — receive your data in a machine-readable format
  • Withdraw consent at any time where processing is based on consent

To exercise any of these rights, email us at dogbreedregistry@gmail.com. We will respond within 30 days.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

8. Cookies

We use cookies to keep you logged in and to maintain your session. We do not use advertising or tracking cookies.

See our Cookie Policy for full details.

9. Security

We take reasonable technical and organisational measures to protect your data, including encrypted storage of passwords and secure HTTPS connections. No system is perfectly secure; if you believe your account has been compromised, contact us immediately.

10. Children

The Service is not intended for use by anyone under 18 years of age. We do not knowingly collect data from children. If you believe a child has created an account, contact us and we will delete it promptly.

11. International Transfers

Our service providers may process data outside the UK or EU. Where this occurs, we ensure appropriate safeguards are in place (such as Standard Contractual Clauses).

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you by email and by updating this page. The date at the top of this page shows when it was last revised.

13. Contact

For any privacy-related questions or to exercise your rights:

Email: dogbreedregistry@gmail.com